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Contractor Pre-Qualification Checklist

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Introduction

Background checks are necessary. There is a reason you are screened before buying a car, a gun, or getting hired for a prestigious new job. Pre-qualifying contractors and subcontractors is one of the most important steps in reducing risk associated with construction projects. It is crucial to outline the expectations of a contractor in order to make sure they can handle the work you want them to do.

At PFCS we have found that pre-qualifying contractors is an important step in our own unique system for hiring. In a blog post called "Avoid Bad Contractors: Basic Due Diligence in Hiring," Pete Fowler outlined 17 crucial steps in order to hire a good contractor. Pre-qualification falls on number 8. It is such an important step that it has seven sub-steps for ensuring the pre-qualification process is done thoroughly.

The following is a checklist compiled by FIRST, VERIFY that details the important steps in pre-qualifying a contractor.

The Checklist

Business

Business Attributes
Corporate Officers and/or Shareholders/Partners/Proprietor
Parent, Affiliate, and/or Subsidiary Companies
Employees
Operations
Equipment
Litigation/Bankruptcy/Judgments

Insurance

Contact for Insurance Information
Insurance Information
Surety Relations

Financial

Job History
Largest Contracts
Capacity
Anticipated Annual Volume

References

Banking Relations
List three (3) major suppliers
List three (3) General Contractors for whom you have worked in the last three (3) years

Bidding Interests

Add Bidding Interests

Safety Statistics

Experience Modification Rating
Contact for Insurance Information
Workers Compensation
OSHA Recordkeeping
Safety Performance History
Regulatory

Safety Programs & Procedures

Written Safety and Health Program
Written Safety Program Administrative Procedures
Site-Specific Safety Plan
Policies
Substance Abuse Policy
Respiratory Protection
Management
Utilize Services
Medical
Benefits
Accident Investigation Procedure
Safety Inspections
PPE, Equipment Inspections, Audits
Meetings
Subcontractors
Safety Training/Orientation
Training Records
Safety Orientation Program for Newly Hired or Promoted Foremen/Supervisors
OSHA Construction Safety Courses
Craft Training
Comprehension

Supporting Documents

Certificate of Insurance
OSHA 300 Log
NCCI Letter (EMR)
Contractor General Conditions Agreement
Other Desired Documents