Contractor Pre-qualification Checklist

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Introduction

Background checks are necessary. There is a reason you are screened before buying a car, a gun, or getting hired for a prestigious new job. Pre-qualifying contractors and subcontractors is one of the most important steps in reducing risk associated with construction projects. A system needs to be put in place along the lines of what is expected of a contractor in order to make sure they can handle the work you want them to do.

At PFCS we have found that pre-qualifying contractors is an important step in our own unique system for hiring. In a blog post called "Avoid Bad Contractors: Basic Due Diligence in Hiring," Pete Fowler outlined 17 crucial steps in order to hire a good contractor. Pre-qualification falls on number 8. It is such an important step that it has seven sub-steps for ensuring the pre-qualification process is done thoroughly.

The following is a checklist compiled by FIRST, VERIFY that details the important steps in pre-qualifying a contractor.

The Checklist

Business

  • Business Attributes
  • Corporate Officers and/or Shareholders/Partners/Proprietor
  • Parent, Affiliate, and/or Subsidiary Companies
  • Employees
  • Operations
  • Equipment
  • Litigation/Bankruptcy/Judgments

Insurance

  • Contact for Insurance Information
  • Insurance Information
  • Surety Relations

Financial

  • Job History
  • Largest Contracts
  • Capacity
  • Anticipated Annual Volume

References

  • Banking Relations
  • List three (3) major suppliers
  • List three (3) General Contractors for whom you have worked in the last three (3) years

Bidding Interests

  • Add Bidding Interests

Safety Statistics

  • Experience Modification Rating
  • Workers Compensation
  • OSHA Recordkeeping
  • Safety Performance History
  • Regulatory

Safety Programs & Procedures

  • Written Safety and Health Program
  • Written Safety Program Administrative Procedures
  • Site-Specific Safety Plan
  • Policies
  • Substance Abuse Policy
  • Respiratory Protection
  • Management
  • Utilize Services
  • Medical
  • Benefits
  • Accident Investigation Procedure
  • Safety Inspections
  • PPE, Equipment Inspections, Audits
  • Meetings
  • Subcontractors
  • Safety Training/Orientation
  • Training Records
  • Safety Orientation Program for Newly Hired or Promoted Foremen/Supervisors
  • OSHA Construction Safety Courses
  • Craft Training
  • Comprehension

Supporting Documents

  • Certificate of Insurance
  • OSHA 300 log
  • NCCI Letter (EMR)
  • Contractor General Conditions Agreement
  • Other Desired Documents